Guidance specific to Clergy Hosts in the Diocese of London under the Homes for Ukraine Scheme

In addition to the general guidance available on our Ukraine Welcome webpage, the guidance below is specific to clergy and potential clergy hosts in the Diocese of London.

THE MATCHING PROCESS

IF YOU KNOW A GUEST OR FAMILY YOU WOULD LIKE TO HOST:

  1. At present the ‘Homes for Ukraine’ scheme allows individuals to sponsor named individuals. You as the sponsor will need to identify the person or family you want to accommodate and then either you as the sponsor, or the guest will be able to complete a single application for a visa online, using both parties’ details. If you know who you want to sponsor, you can make an application HERE

  2. At the same time, if you are clergy in the Diocese of London you should complete this Form, to ensure that the Compassionate Communities, safeguarding, and property teams are aware of your intention to host, and can support you with a hosting agreement between you and your guest(s). You can email us here.

  3. After the application is submitted, the UK Government have said that Councils will complete checks on both the sponsor, all other adults in the sponsor’s household, and the guest.

  4. Once both the sponsor and guest have passed the checks, the Home Office will issue the guest with a permit to travel.

  5. The guest can then travel to the UK and coordinate their arrival with the sponsor. Guests arriving in the country will be eligible for a single onward journey, via national rail, bus, light rail, and coach. This will be free of charge to anywhere in England, Scotland, and Wales. Further information is available HERE

  6. Specific councils will provide welcome arrangements for guests.

IFYOU DON’T KNOW A PERSON OR FAMILY I WOULD LIKE TO HOST?

If you don’t know a family, or individual that you would like to support then the Diocese of London is now working with Citizens UK to match guest families and clergy hosts. You can fill in this Clergy Host Profile and email it back to us here, and the Compassionate Communities team will contact you regarding any potential matches.

SAFEGUARDING GUIDANCE FOR CLERGY IN THE DIOCESE OF LONDON

In addition to the general safeguarding guidance available on our [Ukraine Welcome webpage] we ask that clergy hosts ensure that you let us know about your intention to host using this Form, so that we can work with our diocesan safeguarding and property teams to support you to ensure that:-

you as the host have any up to date DBS check (within the last 3 years), and for any other adult family members you live with you have completed the Leadership Training, (previously known as C2/C3). For non clergy within the diocese, we suggest, if not already completed, to do the Basic Awareness (C0) and Foundation (C1) safeguarding training courses. These can all be accessed through the CofE Training Portal. More information from the Safeguarding team about training is here a clergy hosting agreement is signed, so that our property team can let our building insurers know

RESOURCES FOR HOSTS

Citizens UK Lunch and Learn

Every Friday at 1pm, Citizens UK have a different themed Lunch & Learn with guest speakers.

It’s a place for you to meet with others, get advice on the themes below and ask any questions you may have. Some sessions will be repeated, and a recording of each will also be made available.

The link to join is the same for all sessions, and we recommend all hosts join if you can. Sessions last for one hour.

The Sanctuary Foundation Video Resources

The Sanctuary Foundation now have a series of video resources available for hosts supporting those from Ukraine, covering a wide range of themes. You can access these HERE.

HOSTING AGREEMENT

For clergy living in a property owned by the Diocese, you can find below the hosting agreement in English and Ukrainian, with cover letters for both guest and host including guidance on how to complete: Hosting Agreement, Diocese of London

CHECKLIST FOR HOSTS

You can find here a Checklist for hosts which Citizens UK have helpfully produced to help hosts prepare for the first weeks of hosting.

HOSTING GUIDES

INTEGRATION SUPPORT

This Integration Information Specific to London document contains information on integration specific to London, with the drop-ins and social gatherings we are aware of. The below information is more generally applicable.

CHAPLAINCY AND FINDING A CHURCH

The Diocese of London has two Ukraine chaplains and please find below information about them and the services they provide

Welcome Churches Ukraine Welcome has a tool to help match Ukrainian guests with a church

MEDICAL, TRAUMA, AND WELLBEING

You can find here a number of resourced produced by different organisations to support on trauma and wellbeing, as well as understanding our health systems.

WELCOME GUIDES

The Government has produced a UK Welcome Guide with what guests need to know in their first few days, getting used to life in the UK including how to find a home, access essential public services, healthcare, find work and childcare and education services.

LANGUAGE LEARNING

ENGLISH LANGUAGE LEARNING

TRANSLATION/ INTERPRETING SUPPORT

EDUCATION

APPLYING FOR SCHOOLS

  • The Government’s Welcome Guide for incoming Ukrainians also has some guidance on applying for school places. Although it is aimed at Ukrainians who are arriving, there is lots of good information for the hosts too.
  • For London schools, the Stuart Webster is the London Diocesan Board of Schools (LDBS) contact to guide families through applying for a church school. The LDBS website has an interactive map, that shows you where all the LDBS schools are, and then contact the Local Authority in the first instance.

WELCOME IN SCHOOLS AND EDUCATION SUPPORT

Refugee Education UK support refugee children and young people to be able to get into school, college or university; to thrive academically and psychosocially whilst there; and to build the longer-term futures that are meaningful to them. You can find information specific to their Ukraine response HERE.

You can also find an interview below with Catherine Gladwell, Chief Executive of Refugee Education UK (REUK) on welcoming young refugees and asylum seekers to our churches and schools.

FINANCIAL MATTERS

There is useful guidance on pages 15-16 of the RESET Homes for Ukraine Sponsor Toolkit about opening bank accounts and the cost of living in the UK.

Money helper have useful guidance on setting up a bank account for those from Ukraine.

All those arriving will be eligible for social welfare benefits. Those you support will need to register for their Universal Credit payments, which the local authority will help them with. There will be a delay between registering and receiving their first payment. The local authority will be providing initial cash payments to cover this period. Turn2Us have a great website to explain the benefits process.

EMPLOYMENT

All adults who arrive through the Homes for Ukraine programme will be able to work. The Job Centre will provide support with finding work in the UK at the Universal Credit appointment, as you cannot claim UC unless you are looking for work. Whilst the Job Centre is responsible for assisting in job searches, you may wish to talk to your guest about how the application process for jobs or volunteering has worked in your experience. Offering to help practice interviews can also be helpful.

Guests can start work without a National Insurance number if they can show they have the right to work right to work in the UK, and for more information see HERE

The Refugee Council is another source of help to find work, and more information is available [HERE](https://www.uatalents.com https://www.refugeecouncil.org.uk/get-support/services/register-with-us-to-get-help-fin ding-work/ “”)

There are some specialist recruitment agencies such as Bridge of Hope and the Refugee Employment Network.

HEALTH

All those arriving from Ukraine will have a right to access healthcare and will need to register with a GP. You can help your guest find out their local GP surgery and the registration process; offer to provide assistance in completing registration forms if needed and go through the booking system with them. There is no need for you to know, or for your guest to share, their medical history or needs with you. It will be useful to remind your guest of the different local medical services they can access:

  • GP services- confidential health service, where interpreters can be provided on request. Everything discussed remains between doctor and patient. The GP can refer to specialists, prescribe medication and provide support around family planning and mental health services.

  • An urgent appointment, eg for a diabetes prescription, will be triggered if you specify it is for ‘Immediate Necessary Treatment’. No NHS number is necessary, including for dental or optician appointments.

  • Pharmacy – not only where you pick up your prescription that the GP has made but will be able to advise on common or less serious medical conditions and will have an extensive range of medication you do not require a prescription for. Do explain how prescriptions are charged.

  • Dentist – guests should be able to access NHS dentists however, there are huge delays in many areas for free dental care for everyone, and it’s usual to have to wait. Emergency dental need can be treated by calling 111 for a referral, but this will not cover ongoing treatment.

  • Optician - guests should be able to find an NHS optician.

  • Mental Health Services – flag that support is available via the GP, and point to this free online service. Also see the Medical, Trauma and Wellbeing section above.

  • Vaccinations. Most guests will not have been covid vaccinated. NHS advisors and interpreters are available at NHS vaccination centres to speak to guests with concerns about vaccination. Take guests to any other walk-in NHS clinic – no need to be registered with a GP.

Legal Advice

Advice Ukraine is a group of volunteer legal professionals with immigration and asylum expertise. They are providing a free service to connect Ukrainian citizens (and others fleeing Ukraine) with free legal advice on UK immigration, visas and asylum from qualified and regulated lawyers.

Ukraine Advice Project UK provide free legal advice on UK immigration, visas and asylum. Contact them here here

Citizens Advice provide support on legal and benefit-related issues.

AVOIDING EXPLOITATION

Stop the Traffik have produced some helpful guidance on knowing your rights and avoiding exploitation in English, Ukrainian and Russian.